ANSI X12 EDI 850
ANSI X12 850 EDI Message
What It Is, Who Uses It & Why It's Important
🟢 What is the ANSI X12 850 EDI Message?
The ANSI X12 850 is an EDI (Electronic Data Interchange) transaction set that represents a Purchase Order (PO). It is used by buyers to place orders electronically with their suppliers.
This transaction replaces paper-based POs, reducing errors and improving order processing efficiency. It contains key order details such as product descriptions, quantities, pricing, and delivery information.
👥 Who Uses the ANSI X12 850?
The EDI 850 is essential for businesses looking to automate and streamline procurement. Key users include:
✅ Retailers & E-commerce Businesses → Automate orders from suppliers.
✅ Manufacturers & Suppliers → Receive and fulfill purchase orders efficiently.
✅ Wholesalers & Distributors → Process bulk orders faster.
✅ Logistics & 3PL Providers → Optimize inventory and supply chain workflows.
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🚀 Why Use the ANSI X12 850? (Key Benefits)
Using EDI 850 in procurement brings several advantages:
✔️ Faster Order Processing → Reduces manual PO creation.
✔️ Minimized Data Entry Errors → Eliminates manual input mistakes.
✔️ Improved Supplier Communication → Ensures clear and structured orders.
✔️ Cost Savings → Reduces administrative overhead.
✔️ Better Inventory Control → Enables real-time stock tracking.
📜 Understanding Key ANSI X12 850 Segments
An EDI 850 message is structured into segments that provide detailed order information. Here are some key segments:
📦 ISA (Interchange Control Header) → Identifies the sender & receiver.
📦 GS (Functional Group Header) → Defines the transaction group type (POs).
📦 ST (Transaction Set Header) → Marks the beginning of the 850 PO message.
📦 BEG (Beginning Segment for PO) → Specifies the PO number & date.
📦 REF (Reference Identification) → Provides a department or account reference.
📦 PER (Contact Information) → Includes the buyer’s contact details.
📦 TAX (Tax Information) → Lists any applicable taxes.
📦 FOB (Freight Terms) → Specifies shipping responsibility.
📦 N1 (Party Identification) → Defines the Buyer (BY) and Ship To (ST).
📦 N3 (Address Information) → Gives the street address details.
📦 N4 (Geographical Location) → Provides city, state, and postal code.
📦 PO1 (Purchase Order Line Items) → Details items, quantities, prices.
📦 PID (Product Description) → Describes each product.
📦 MEA (Measurements) → Specifies product weight or dimensions.
📦 PO4 (Item Packaging Details) → Defines shipping package quantities.
📦 SAC (Allowances & Charges) → Lists discounts or extra charges.
📦 CTT (Transaction Totals) → Summarizes total line items & quantity.
📦 AMT (Total Amount) → Displays the final cost of the purchase order.
📦 SE (Transaction Set Trailer) → Ends the transaction.
📦 GE (Group Trailer) → Ends the functional group.
📦 IEA (Interchange Control Trailer) → Closes the EDI interchange.
📌 Example ANSI X12 850 Format:
ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *240209*1250*U*00401*000000001*0*T*>
GS*PO*SENDERID*RECEIVERID*20240209*1250*1*X*004010
ST*850*0001
BEG*00*SA*123456*20240209**ABC123
REF*DP*4567
PER*BD*John Doe*TE*+1-555-123-4567
TAX*GP*CA*7.25
FOB*PP*ORIGIN
N1*BY*Retailer ABC*92*10001
N3*123 Main St
N4*New York*NY*10001*US
N1*ST*Distribution Center 1*92*20002
N3*456 Warehouse Ave
N4*Los Angeles*CA*90001*US
PO1*1*50*EA*15.99*UP*123456789012*MG*Laptops
PID*F****15-inch Laptop with 512GB SSD and 16GB RAM
MEA*WT*KG*2.5
PO4*1*1
SAC*C*D240***500*USD
PO1*2*100*EA*5.50*UP*987654321098*MG*Mouse
PID*F****Wireless Optical Mouse
MEA*WT*KG*0.1
PO4*1*1
SAC*C*D240***100*USD
PO1*3*200*EA*2.99*UP*567890123456*MG*Keyboard
PID*F****Compact USB Keyboard
MEA*WT*KG*0.8
PO4*1*1
SAC*C*D240***200*USD
CTT*3*350
AMT*TT*7024.50
SE*23*0001
GE*1*1
IEA*1*000000001
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🔗 Related EDI Transactions
For full procurement automation, the EDI 850 works alongside:
- EDI 855 – Purchase Order Acknowledgment
- EDI 856 – Advance Ship Notice (ASN)
- EDI 810 – Invoice
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